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25 Jul 2017

Contract Intermediate Project Administrator

Ismail Yousuf Anywhere

Job Description

Background Information

Project Delivery required Project Administration services for various projects. The Project Administrators will assist Project Managers with project administration duties. Project Delivery does not have sufficient internal capacity of administrator to respond to and support all projects requiring these services

Description of Service/ product that needs to be provided

Intermediate Project administrator required to provide assistance to project and programme managers by performing administrative tasks required for the smooth running of the project. These tasks include but are not limited to:

Assisting and supporting the Project Manager in their daily duties
Create and maintain project documentation
Make sure deliverables are aligned with the goals and objectives requested
Gather and produces consolidated reporting, including milestone summary, key issues, risks, benefits, summary of costs incurred
Compile, consolidate and distribute management reports
Calendar administration and appointment scheduling, scheduling conference rooms and taking of minutes at meetings
Manages the provisioning and support of project tools and equipment
Manages the project libraries including document management system and collaboration sites
Validate and populate project information on project management system
Keep all members of the team up-to-date with current information and paperwork
Assist Project and Programme managers with project logistics including new staff on boarding processes, arrange workstations for team and training employees on project tools
Responsible for collating and initial review of Timesheet & Expense processing / reporting

Scope of work/supply

The project administrator will be allocated to various projects. The service to be rendered is described in paragraph 2 above.

Shortlisting Criteria

Shortlisting candidates

A recognized 3 year Diploma or Degree, in Accounting/Business Management/Information Systems or related qualification
Minimum 2 years’ experience in a Project office/Finance or Information Technology environment
Must be proficient with Microsoft Office Suite

Job Categories: Administration. Job Types: Contract. Salaries: Negotiable on experience.

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